Release note template

POC Release Notes – Q4 FY25

Version: ~~V2025.Q3.R2~~
Release Date: ~~03 September 2025~~
Approved By: ~~G. Chinyama~~
Document Version: ~~1.9.7~~

Overview

~~This document summarizes the Q4 FY25 release for the EMR POC system.~~
~~The release includes new features, enhancements, and bug fixes, primarily focused on the ART and OPD modules.~~

Note: ~~Always run the~~ ~~MOH Cohort Report~~ ~~before other MOH or PEPFAR reports to ensure correct patient outcomes for the reporting period.~~

Version Summary

Component	Version
HIS-Core	V2025.Q3.R2
API	V5.6.5

ART Module

~~Added three new reports in data management:~~
- ~~Encounters per Provider Report:~~ ~~Shows encounter counts by user, with drill-down to patient and date level.~~
- ~~Encounters at Odd Hours Report:~~ ~~Lists encounters carried out during non-standard working hours, including user and timestamp.~~
- ~~Password Changes Report:~~ ~~Displays how many times users changed their password within the reporting period.~~

~~New data cleaning tools:~~
- ~~Identify clients on ART but missing HIV program enrollment.~~
- ~~Detect clients with implausible ARV dispensations (e.g., non-multiples of 30 or excessive quantities).~~

~~Added~~ ~~15P 180 pack size~~.

~~Added~~ ~~TB Observation Date~~ ~~column to cohort report drilldown on TB indicators.~~

~~Added~~ ~~Helpdesk flyer~~ ~~on login and network configuration pages.~~

~~Enabled~~ ~~dispensing extra DTG~~ ~~for clients with confirmed TB during ongoing ART.~~

~~Data cleaning tool access~~ ~~opened to all users (previously limited to super users).~~

~~Enhanced the PEPFAR TX HIV HTN report~~ ~~to align with MER guidelines.~~

OPD Module

~~Added missing diagnoses:~~
- ~~Sepsemia (11888)~~
- ~~Polyarthritis (9281)~~
- ~~Oral Candida (5334)~~
- ~~Pustulosis (11889)~~
- ~~Lichen Planus (11890)~~
- ~~Pityriasis Versicolor (3776)~~

~~Added missing drugs:~~
- ~~Benzyl benzoate 12.5% / 6.25%~~
- ~~Metronidazole 100mg~~
- ~~Chlorohexidine~~
- ~~GV-Paint~~
- ~~Amoxicillin 62.5mg~~
- ~~Salicylic Acid~~
- ~~Miconazole 125mg~~
- ~~Acyclovir 100mg~~
- ~~Albendazole 100mg~~
- ~~Magnesium Trisilicate 125mg~~
- ~~Chlorphenamine 1mg~~

CxCa Module

~~None this quarter.~~

Dropped Features

~~None.~~

Bug Fixes

General

Routine maintenance and stability improvements.

ART Module

~~Fixed~~ ~~freezing issue~~ ~~on alerts tab when switching between “High,” “Rejected,” and “Normal.”~~

~~Fixed~~ ~~incorrect targeted VL results~~ ~~showing “Increase patient dose.”~~

~~Fixed~~ ~~missing patient type~~ ~~when transitioning from other EMR modules.~~

ANC Module

~~Fixed~~ ~~Lab Orders Summary~~ ~~printout to display only completed lab orders.~~

CxCa Module

~~No fixes this quarter.~~

Known Bugs & Limitations

~~Lab Orders Edit Button~~~~: The dedicated edit button on the lab orders page remains inactive (still under development).~~

System Compatibility (Reference)

(This section remains constant across releases — link to shared BookStack page if available.)

Component	Required Version
Server OS	Ubuntu 22.04 LTS or later
Database	MySQL 8.0+
Web Server	Nginx 1.18+
RAM	16GB+
Storage	500GB+
Client OS	Linux / Windows / Mac / Android
Browser	Mozilla Firefox 88.0+
Auxiliary Hardware	Zebra Printer (TLP2844/GC420t), OCOM Printer (OCBP-012), USB Barcode Scanner

Installation Instructions (Reference)

For installation, upgrades, and API setup, see the Common Installation Guide.

Patches & Hotfixes – Q4 FY25

Patch Version	Date	Description
v2025.Q3.R2.1	TBD	Example: Fixed login timeout issue
v2025.Q3.R2.2	TBD	Example: Updated CxCa report logic

(Add entries here as patches are released during the quarter.)

Release History

Release	Date	Summary
Q1 FY25	06 Jan 2025	Q1 FY25 reporting requirements
Q2 FY25	09 Apr 2025	Added data cleaning tools
Q3 FY25	08 Jul 2025	TB & reporting updates
Q4 FY25	03 Sep 2025	ART & OPD enhancements

Support

Last updated: 03 September 2025