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Q4 FY25 Release notes

IBLISLIMS Release Notes –– Q4 FY25

Version: VV2025.Q3.R3
Release Date: 3003 OctoberSeptember 2025
Approved By: G. Chinyama
Document Version: v3.4.0/v3.4.0 1.9.7

🧭 Overview

This document summarizes the Q4 FY25 release hasfor enhancementsthe EMR POC system.
The release includes new features, enhancements, and newbug features.fixes, Thisprimarily release mainly focusesfocused on integration with the Test catalogART and OPD modules.

Note: Always run the MOH Cohort Report before other newMOH featuresor PEPFAR reports to ensure correct patient outcomes for the reporting period.

🧩 Version Summary

Component Version
Front-endHIS-Core v3.4.0V2025.Q3.R3
API v3.4.0 V5.6.6

🚀 New Features & Enhancements

ART Module

  • 5.1Added Printingthree new reports in data management:
    • Encounters per Provider Report: Shows encounter counts by user, with drill-down to patient and date level.
    • Encounters at Odd Hours Report: Lists encounters carried out during non-standard working hours, including user and timestamp.
    • Password Changes Report: Displays how many times users changed their password within the reporting period.
  • New data cleaning tools:
    • Identify clients on ART but missing HIV program enrollment.
    • Detect clients with implausible ARV dispensations (e.g., non-multiples of patient30 or excessive quantities).
  • Added 15P 180 pack size.
  • Added TB Observation Date column to cohort report drilldown on TB indicators.
  • Added Helpdesk flyer on login and network configuration pages.
  • Enabled dispensing extra DTG for clients with multipleconfirmed specimensTB ofduring ongoing ART.
  • Data cleaning tool access opened to all users (previously limited to super users).
  • Enhanced the PEPFAR TX HIV HTN report

    The system now allows users to print a reportalign with multipleMER specimensguidelines.

    • if
the
orders

OPD areModule

in
    the
  • Added samemissing encounter.diagnoses: Go
      to
    • Sepsemia Test,(11888)
      • click
    • Polyarthritis on(9281)
      • View,
    • Oral byCandida default,(5334)
      • the
    • Pustulosis checkbox(11889)
      • on
    • Lichen thePlanus (11890)
    • Pityriasis Versicolor (3776)
  • printAdded allmissing testsdrugs: for
      the
    • Benzyl patientbenzoate is12.5% checked./ If6.25%
    • Metronidazole 100mg
    • Chlorohexidine
    • GV-Paint
    • Amoxicillin 62.5mg
    • Salicylic Acid
    • Miconazole 125mg
    • Acyclovir 100mg
    • Albendazole 100mg
    • Magnesium Trisilicate 125mg
    • Chlorphenamine 1mg

CxCa Module

  • None this isquarter.
    • unchecked, the report only shows the test for that one order

     

    Patient report with multiple specimens of orders made for the same encounter

     

    5.2 Ward Editing Enhancement

    Added functionality to edit the ward/location of tests within a 72-hour window after test creation.

    ·        The system calculates the time difference between test creation and ward editing to enforce the 72-hour rule.

    ·        When editing is no longer allowed, a lock icon appears, and the user is notified of the restriction.

    ·        Status-based restriction: Ward editing is permitted for all test statuses except those marked as “Verified.”

    ·        A searchable dropdown has been added for quick selection from all available wards.

     

    5.3 Individual Sample Turnaround Time (TAT) Display

    The Turnaround Time Report now includes individual sample TATs in addition to the average TAT.

    Access path: Reports > Aggregate Reports > Turnaround Time Report → Click the total number for a test to view TATs for individual samples.

     

     

    5.4 Ward Filter on Daily Log Report

    Added Ward as a filter option on the Daily Log Report to enable location-based data filtering. 

    5.5 Age Range Filter on Daily Log Report

    Introduced Age Range filtering on the Daily Log Report, allowing users to refine searches by specific age ranges.

    5.6 Test Catalog Configuration Tab

    Added a Test Catalog tab under Configuration to display the current test catalog version and enable synchronization with IBLIS.

     

    5.7 Integration with The Test Catalog

    Implemented the ability to fetch and sync new versions of the Test Catalog from the centralized repository. This can be a full sync that will sync all changes, or it can be done for individual sections, like Specimen, drugs, and so on 

    5.8 Test Name Display Preference

    Introduced a new Test Name Display Setting under the Preferences tab in Configuration.

    Users can now choose to display official test names (from the Test Catalog) or preferred facility-level names.

    This setting also applies to reports, ensuring consistent naming across the system.

     

    5.9 Ordering and Receiving Results from the Ward

    Users with the privilege to a specific Ward will be able to log in to the respective ward, make orders, and view the results for the particular patient for easy and quick decision-making, and relieve congestion at the lab for lab results

    ·        Users will be able to select the Ward on the login page

     

    ·        Users will be able to change the selected ward before logging in and after logging in

     

🧱 Dropped Features

To accommodate the adoption of the national Test Catalog and promote uniformity across systems, the following features have been deprecated:     ·       Adding, editing, and deleting tests

  •   Adding, editing, and deleting test panelsNone.

·       Adding, editing, and deleting departments

·       Adding, editing, and deleting specimens

·       Adding, editing, and deleting organisms

·       Adding, editing, and deleting drugs

🪲 Bug Fixes

·

General

Adding,
    editing,
  • Routine maintenance and deletingstability organisms

improvements.

· Adding,

ART editing,Module

  • Fixed freezing issue on alerts tab when switching between “High,” “Rejected,” and deleting“Normal.”
    • drugs

  • Fixed

    ·incorrect Navigationtargeted Fix:VL Resolvedresults anshowing issue“Increase wherepatient thedose.”

    • system
  • Fixed didmissing notpatient returntype when transitioning from other EMR modules.

    • ANC Module

    • Fixed Lab Orders Summary printout to the test list after printing, but redirected to the previous page instead.

      ·        Reception Error: Fixed an issue in IBLIS Reception where the system displayed an error and failed to proceed when locating an existing patient on row 3 or below while DDE was activated.

      ·        Resolved an issue where the Fetch button was incorrectly enabled whendisplay only somecompleted testslab withinorders.

      • an
    order

    CxCa hadModule

    results
      available.
    • No Thefixes buttonthis willquarter.
      • now only activate once all tests in the order have been completed. For example, if FBC and Liver Function are ordered together, the Fetch button will remain inactive until results for both tests are available.

    🧠 Known Bugs & Limitations

    • NoneLab Orders Edit Button: The dedicated edit button on the lab orders page remains inactive (still under development).

    🧰 System Compatibility (Reference)

    (This section remains constant across releases —— link to shared BookStack page if available.)

    Component Required Version
    Server OS Ubuntu 22.04 LTS or later
    Database MySQL 8.0+
    Web Server Nginx

    Puma for backend, Passenger for frontend

    1.18+
    RAM

    2GB minimum or better

    16GB+
    Storage 4GB minimum subjective to data processing needs.500GB+
    Client OS Linux

    Linux

    / Windows / Mac / Android
    Browser Mozilla Firefox 88.0 or better with HTML5 support
    NB: Other browsers may also work, but the system has been extensively tested for Mozilla Firefox
    Network Connection

    Reliable LAN connection for connectivity to the server in the facility

    0+
    Auxiliary Hardware

    TLP 2844 Zebra Printer
     (TLP2844/GC420t), OCOM Printer (OCBP-012), USB Barcode Scanner (USB Interface)

    ⚙️ Installation Instructions (Reference)

    For installation, upgrades, and API setup, see the Common Installation Guide.

    🧾 Patches & Hotfixes – Q4 FY25

    Patch VersionDateDescription
    v2025.Q3.R2.1TBDExample: Fixed login timeout issue
    v2025.Q3.R2.2TBDExample: Updated CxCa report logic

    (Add entries here as patches are released during the quarter.)

    📅 Release History

    Release Date Summary
    Q1 FY25 06 Jan 2025 Q1 FY25 reporting requirements
    Q2 FY25 09 Apr 2025 Added data cleaning tools
    Q3 FY25 08 Jul 2025 TB & reporting updates
    Q4 FY25 03 Sep 2025 IntegrationART with& theOPD Test catalogenhancements

    📞 Support

    For assistance or questions, contact the HIS Helpdesk or refer to the Helpdesk Flyer accessible from the login page.

    Last updated: 03 September 2025

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